Administrative Assistant (Examinations)

The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we’re a force for good, determined to make a positive difference, and passionate about speaking up for our professions.

Our community is made up of the expertise and experience of over 15,000 outstanding, hardworking Members, supported by over 100 College staff. Together, we are committed to providing an innovative, relevant and inspiring programme of activity across the College to support health professionals and healthcare.

With care and compassion at our core, our work is guided by our values of inclusivity, integrity, community, innovation and inspiration. We’re committed to living these values and behaviours through the way we work and interact with each other. 

The College promotes an agile, flexible workforce. This is a part-time post. Applications from individuals seeking flexible working arrangements are welcome.

The College has a hybrid working policy which enables employees to work from both their home and in the College. The post is primarily based in the College building; however, employees have the option to work up to 50% of their working time at home, with the days being subject to the needs of the business.

The post holder will be required to work in College 100% of their contracted hours during the induction period.

The role 

Reporting through the Examinations Manager to the Head of Assessment and Director of Education and Assessment, the Administrative Assistant provides support to the Senior Examinations Coordinator and Examination Coordinators for postgraduate medical, surgical and dental examinations. The post-holder will be allocated primarily to the surgical and dental teams but will also work across the wider unit as necessary. A clear grasp of the full range of examination requirements needs to be developed. The role involves planning and working both independently and as a team member, with supervision from the Senior Examinations Coordinator, and requires strong organisational skills, a proactive attitude and attention to detail. 

• This role is 25hrs/week - Mon-Fri
• Permanent

Who we’re looking for 

• At least 5 National 5 certificates (or equivalent), level C and above, including Maths and English
• A good knowledge of Microsoft Word and a working knowledge of spreadsheets, databases and PowerPoint is essential, as is a familiarity with office and IT systems
• Strong planning and organisational skills
• Ability to work to strict timescales in order to meet deadlines
• Attention to detail
• Ability to multi-task
• Efficient flexibility
• Proficiently proactive and reactive
• Strong team-worker
• Excellent communication skills
• Good interpersonal skills
• Customer focussed and strong ability to deal with individuals on all levels in a friendly, welcoming and helpful manner
• Relevant administrative support or clerical experience of 1-2 years’ duration is desirable
• Knowledge of relevant legislation (e.g. GDPR) is desirable
   

What you’ll get 

• 40 days holiday
• Pension
• Life Assurance Benefit
• Enhanced Sick Pay, Maternity, Paternity and Adoption pay
• Wellbeing Benefit
• Cycle to Work Scheme

How to apply 

Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a covering letter and Equal Opportunities Monitoring form (available below).
 

The closing date is Friday 18 September at 12 noon.  However, we will assess applications as they are received and call successful applicants for interview.   Therefore, the closing date may be brought forward without notice.    We anticipate interviews will be held w/c 28 September. 

Please note that only shortlisted applicants will be contacted.
 

If you have any queries please contact recruitment@rcpsg.ac.uk