Conference and Event Co-ordinator 0.5 FTE (17.5 hours per week, averaged across 7 days)

The College

The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we’re a force for good, determined to make a positive difference, and passionate about speaking up for our professions.

Our community is made up of the expertise and experience of over 15,000 outstanding, hardworking Members, supported by over 100 College staff. Together, we are committed to providing an innovative, relevant and inspiring programme of activity across the College to support health professionals and healthcare.

With care and compassion at our core, our work is guided by our values of inclusivity, integrity, community, innovation and inspiration. We’re committed to living these values and behaviours through the way we work and interact with each other. 

The College promotes an agile, flexible workforce. This is a part-time post. Applications from individuals seeking flexible working arrangements are welcome.

The College has a hybrid working policy which enables employees to work from both their home and in the College. The post is primarily based in the College building; however, employees have the option to work up to 50% of their working time at home, with the days being subject to the needs of the business.

The role 

Reporting to the conference and event manager, the conference and event coordinator is responsible for the efficient planning of all events on behalf of the College. The post holder will interact frequently with internal and external stakeholders, managing our existing client’s expectations and build strong relationships with our new clients.

About you

• A degree level education or equivalent experience
• Experience working with diary and venue booking systems
• Experience of hybrid event delivery
• Experience of working in a busy corporate event venue
• Experience of event planning and venue booking processes
• Experience of conference organisation
• Excellent communication and organisational skills with the ability to influence decision makers at all levels
• Experience across corporate and medical sectors is preferred but not essential
• Strong interpersonal skills in order to promote the business
• Excellent written and verbal communication skills
• Strong teamwork, communication and presentation skills
• Diplomatic and skilled in complaint resolution
• Strong negotiator
• Client focussed
• Detail orientated
• Excellent organisational and record keeping skills
• Ability to work under pressure
• Ability to work independently and flexibly within team setting
• Ability to use own initiative appropriately
   

Job Context and Special Features

Due to the nature of the duties and responsibilities associated with this role, the post holder will be expected to work 2.5 days out of seven every week. The working pattern will normally be a Monday and Tuesday with a half day Wednesday and the shifts will be variable, covering early mornings or evenings. There will be occasions when weekend working will be required. A flexible approach to the role is required.

Benefits 

• 40 days holiday
• Pension
• Life Assurance Benefit
• Enhanced Sick Pay, Maternity, Paternity and Adoption pay
• Wellbeing Benefit
• Cycle to Work Scheme

Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a covering letter and Equal Opportunities Monitoring form (available from our website) via S1jobs.

The closing date is Friday 12th September 2025. It is anticipated that interviews will be held between 17- 19 September 2025.

If you have any queries please contact recruitment@rcpsg.ac.uk