Education Events Co-ordinator

35 hours per week

Permanent

Salary grade 3 - £24,404.95 per annum

September 2023

The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we’re a force for good, determined to make a positive difference, and passionate about speaking up for the profession.

Our community is made up of the expertise and experience of our 15,000+ outstanding, hardworking members, supported by over 100 College staff. Together, our clinicians, all of whom give their time freely to the work of the College, and staff are committed to providing an innovative, relevant and inspiring programme of activity across the College, with the ultimate aim of enhancing patient safety.

With care and compassion at our core, our work is guided by our values of inclusivity, integrity, community, innovation, and inspiring, and we are committed to living these values and behaviours through the way we work and interact with each other.

The College promotes an agile, flexible workforce and while this is a full‐time post, applications from individuals seeking part‐time, job‐ share, or flexible working arrangements are welcome.

The College has introduced hybrid working which enables employees to work from both their home and in the College. As part of this arrangement, employees will be required to spend at least 50% of their working time in the College, with the days being subject to the needs of the business.

The Role

To facilitate the organisation of postgraduate medical education for physicians, surgeons, dentists, travel medicine practitioners and podiatrists by coordinating the planning of educational events and other educational, training and professional development (ET&PD) activities as required. The remit involves: supporting the planning and development of marketing; strong communication skills to liaise with faculty and course delegates; and further to this engaging with sponsors to ensure their support. This role also includes shared responsibility for all administration duties for a nationwide training course (‘IMPACT’ - Ill Medical Patients Acute Care and Treatment), providing support to all centres offering this course and ensuring the smooth running of these courses. Part ofthe role may involve the administration of clinicalskills courses based at the Clinical Anatomy Skills Centre at Glasgow University, and within the Macewen Clinical Skills Suite, based at the College in St Vincent Street, both of which involve cadaveric material.

About You

Essential:

• Experience of using Microsoft Office
• Customer focused and strong ability to deal with individuals on all levels in a friendly, welcoming and helpful manner.
• Strong planning and organisational skills and attention to detail
• Ability to work as part of a team
• Excellent communication skills

Desirable:

• Experience of organising events including; all logistical arrangements, delegate/sponsor acquisition and budgetary control
• Involvement in delivery of events through webinars and e-learning
• Some experience of using of CRM (Customer Relationship Management) systems

Job Context and Special Features

The main responsibility of the Educational Events Co-ordinator is to manage the administration and organisation of all events on the annual education calendar. The education and training function within the College is an expanding and developing one, requiring a considerable commitment to teamwork and a positive response to change.

In addition, the Educational Events Co-ordinator will also promote membership of the College and the benefits of joining the organisation.

When an event is taking place, the Educational Events Co-ordinator will be expected to work the hours required for the duration of the event. This may require early morning starts, working through lunch breaks and late evenings, although not all these unsociable hours necessarily relate to all events.

Part of the role may involve the administration of clinical skills courses based at the Clinical Anatomy Skills Centre at Glasgow University, and within the Macewen Clinical Skills Suite, based at the College in St Vincent Street, both of which involve cadaveric material.

Benefits

• 40 days holiday
• Pension
• Life Assurance Benefit
• Enhanced Sick Pay, Maternity, Paternity and Adoption pay
• Wellbeing Benefit
• Cycle to Work Scheme

How to apply

Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a covering letter and Equal Opportunities Monitoring form (available from our website) via S1jobs

Shortlisted applicants will be asked to give a 5-minute presentation on what they think the main challenges of the role are.

The closing date is Thursday 28th September 2023 at 12 noon. It is anticipated that interviews will be held on 3rd October 2023.

If you have any queries, please contact: HR@rcpsg.ac.uk